Computer Frequently Asked Questions (FAQ) -- Outlook Tips and Tricks

Display Nonconsecutive Dates in Outlook Calendar

The Microsoft Outlook® Calendar displays dates consecutively—usually in single week or month view. But sometimes it's useful to see several nonconsecutive (but key) dates at a glance. For example, if you met with the same client on January 12 and 19, March 31, and April 4, you might want to view those dates in a single pane, giving you easy access to meeting summaries, attachments, and lists of attendees.

To view nonconsecutive dates:

1. On the right side of the window in the Date Navigator (the small calendar that displays the current month), click the first date you want to view.
2. While holding down the CTRL key, click any other dates you want to view. (To remove a date, click it again.)

Note:  You can display up to 14 nonconsecutive days.

Save Multiple Attachments Simultaneously

When you receive an Outlook message containing several attached files, you don't have to open and save each file separately. You can save multiple attachments to the same location in a single step. Here's how:

1. Click Save Attachments on the File menu.
2. When the Save All Attachments dialog box opens, click OK.
3. Then select the folder where you want to save the files, and click OK.

Note: When you use this shortcut, you must save all the files to the same folder. To save each attachment to a different folder, you will need to save them individually.